Best Practices for Hiring and Retaining Drivers

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Best Practices for Hiring and Retaining Drivers

Truck drivers want to work where they are valued and respected. This article contains six important tips on how your fleet can attract and keep quality drivers.

Hiring and keeping qualified drivers is a challenge for even the largest trucking fleets. Trucking companies continue to list “driver shortage” as a major concern, while driver turnover rates sit fairly high. And replacing drivers who leave costs an estimated $5,000 per driver, according to the ATA. To help with the hiring and retention of good drivers, start by investing some time and effort into these areas:

Explore new payment methods

You need to be more creative than just paying your drivers by the mile. The average per-mile pay rates for most trucking modes have barely increased in the last decade. Many trucking companies are now recruiting drivers by offering performance and sign-on bonuses. Some fleets offer as much as $6,000 upfront to hire an experienced driver. Another approach is scrapping per-mile pay entirely in favor of hourly pay. That way drivers are paid for everything they do, including loading and unloading. This approach can also promote safer driving. If you are not paying by the mile, the driver will not be in a rush to deliver a load and move on to the next haul.

Create performance incentives

You want employees who work hard, arrive on time and drive safely. Why not reward those behaviors? Some trucking companies have found success in offering drivers bonuses every six months for meeting fuel efficiency and safety goals. This is a win for both the drivers and the fleet owner. Good driving habits help reduce fuel and equipment costs, improving your company’s bottom line.

Give them the tools they need

Do what you can to ensure each driver’s success. Develop an orientation program that trains new drivers on how your company operates. Provide a warm welcome by introducing drivers to everyone on your staff. If possible, pair each new driver with a mentor within your organization. Steps like these can increase drivers’ comfort levels with your company and build greater loyalty.

Provide good benefits

The cost of health insurance is a huge concern to all employers. Many trucking companies are now passing the expense of insurance premiums along to their employees. Paying for your employees’ coverage can set your company apart. You can attract young, healthy drivers who do not want part of their paychecks to go toward health insurance they seldom use.

Other benefits like paid vacation days, sick days and 401(k)’s will appeal to drivers who have families. Programs that offer employees some equity in your company like an Employee Stock Ownership Plan are another option. As a small fleet owner, you will need to prioritize the benefits you offer your people. Give some thought to the kinds of drivers you want for your company and fashion an attractive benefits package around their needs.

Budget some money toward retention

Instead of spending $5,000 each time you replace a driver, set aside some of that money for initiatives that help recruit and retain the best drivers.

Make them feel valued

All truck drivers have horror stories about companies that demand long hours with moderate pay and no respect. Do not become one of those companies. Build a team-oriented culture that embraces your drivers. Offer drivers the same benefits and perks that you provide your office employees. Keep an open line of communication with drivers and solicit their ideas. When a driver has a problem, address it promptly. Show you care about your drivers’ family lives by providing perks like two days of home time after every 3,000 miles of service.

With today’s capacity shortage, good pay and benefits are not enough to retain the best drivers on your team. Drivers want to be valued and to play a part in your company’s growth.


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